If we raised donations through bake sales and car washes etc., do we send the money to the Fund Manager? Should we place it on a pledge form or not?
Donations from fundraisers should be sent to your Community Fund Representative or Regional Chair so that they can be included in the statistics for your ministry/entity. Before forwarding the money, place it in a sealed envelope marked with the event and the dollar amount on the front. Staple the envelope to an Event form. Indicate clearly on the Event form the category of the fundraiser, e.g. gaming, the name/nature of the event, and show your organization/branch name, contact name, amount raised, and any designations. Please note that the Community Fund cannot issue a tax receipt for fundraising events. When does the campaign officially end?
The provincial campaign officially ends
mid November. The online system is up and running all year long. The Community Fund gratefully accepts new pledge forms throughout the year.
Who can use the payroll deduction plan?
Everyone working for the provincial government can make a contribution using payroll deduction. Employees not paid through a payroll office can make a one-time contribution by cheque
or money order. For details please refer to the sheet "Criteria for Eligible Donors".
Can a donor stop their payroll deduction if he/she cannot afford it, is moving or retiring?
Yes. An employee can cancel their payroll deduction if they do so in writing. A simple note or e-mail indicating they wish the deduction to stop should be submitted to their payroll office. Payroll will then put a deduction end date in CHIPS and advise the Community Fund office via e-mail. The deduction will be stopped as soon as possible.
If someone is away on extended
leave and returns in January, can they be canvassed and
deducted in January or February of the same year?
Yes, the Community Fund is pleased to receive new pledge forms throughout the year.
Can the Community Fund Reps or Canvassers use the Community Fund letterhead for thank you letters?
Yes. Contact the Community Fund office to obtain this stationary.
If a one-time donation is made by cheque, to whom should the cheque be made payable?
Please make cheques payable to the "Provincial Employees Community Services Fund". If the donor wishes to designate to a certain agency they must show the designation on their pledge form, and also identify their choice in the lower left hand corner of the cheque.
If a donor lives in one city and works in another, can they contribute to organizations in the city where they live? How is this done?
If a Community Fund committee is established in the city where the donor lives, the donor is free to contribute to the charitable organizations supported on that region. Both the online and hardcopy donation options allow a donor to contribute to any participating city/region and their associated organizations. Please note that these charitable organizations vary with each Community Fund region.
Do the statistics change if the
donor donates outside the city in which he or she lives?
Yes. If a donor chooses to contribute outside his or her working location, the donation and eligibility will be transferred to the region that corresponds to the completed pledge form.
If an employee is on a secondment, which organization is responsible?
Secondments are the responsibility of the ministry, agency, board or commission that the employee is currently working for.
Can a one-time contribution be divided amongst several charitable organizations?
Yes, just be sure to identify the designated organizations and amounts on the pledge form.
Can an employee select the Community Fund Supported Charities (CSC) box and other Supported Charities?
You must pick one or the other,
not both. If you select the CSC box, you cannot select
Other Supported Charities in combination. (The recording
system does not allow this option)
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